Volunteer

Night to Shine Participant Media & Liability Rights Release

By signing below, and/or by or in consideration for participating in an event hosted by, sponsored by, or associated with the Tim Tebow Foundation and WESTARK CHURCH OF CHRIST, I hereby give my full consent to Tim Tebow Foundation, Inc., (“TTF”) a Georgia nonprofit corporation headquartered in Florida and WESTARK CHURCH OF CHRIST, a STATE nonprofit corporation, to record, by writing, by video, photographic, or audio recording device, or by any other analog or digital means, the actions, physical likeness, biographical information, and/or voice of me and/or any person of whom I am the parent or legal guardian, including minor children (collectively referred to as the “Participants”). Additionally, I hereby grant to TTF and WESTARK CHURCH OF CHRIST, without royalty or other compensation now or in the future, all rights of every kind and character whatsoever, in perpetuity, in and to any and all such recordings, along with any additional recordings I might provide to TTF and WESTARK CHURCH OF CHRIST, and to any benefits inuring to TTF and WESTARK CHURCH OF CHRIST as a result of its use of any of the foregoing recordings. Among other things, TTF and WESTARK CHURCH OF CHRIST may, but is not required to, copy or reproduce the recording, edit or modify it, incorporate it into another work, display or broadcast it or any of the foregoing privately or publicly, and use or license it or any of the foregoing for use by others, all for the sole benefit and at the sole discretion of TTF and WESTARK CHURCH OF CHRIST, for the advancement of TTF and WESTARK CHURCH OF CHRIST’s exempt charitable purposes. All permissions granted herein extend to any successor or assign of TTF and WESTARK CHURCH OF CHRIST and bind the Participants and their heirs, successors, and assigns. I, on behalf of all Participants, hereby release and discharge and agree to hold harmless TTF and WESTARK CHURCH OF CHRIST, its directors, officers, employees, volunteers, and independent contractors, from any and all claims or damages, including but not limited to defamation or violation of rights of privacy or publicity, arising from or associated with the recording or use of the recordings. This release shall be construed, interpreted and governed in accordance with the laws of the State of Florida, and should any provision of this release be determined invalid, such invalidity does not affect any of the remaining provisions. I am of full age and have the right to contract in my own name and for each Participant.

AGREED TO AND ACCEPTED:

A quick description of what each team member will be responsible for:

Decorations

Team Leader:  Dwonne Cogswell

The decorations team mission is to turn the West-Ark Church of Christ building into a beautiful palace fit for our Kings and Queens.   We will be utilizing more of our building this year, so our decoration team will need more help.

This team will need to do a LOT of work prior to the big night.  Much of the work will be done outside normal business hours (week nights and weekends).

Hair & makeup

Team Leader:   Lindsay Allen

Queens will arrive dressed up and made up, but our hair and makeup team will add finishing touches.   Previous experience is preferred, but not necessary.

Sensory Room

Team Leader:   Mandy Chilton

Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by  singing, participating in sensory activities or simply providing them with some quiet time.

Floral

Team Leader:   Karen Pointer

Ask sponsors for donations.
Assist florist with unloading and properly laying out corsages and boutonnieres.
Help guests select and
pin on their flowers.

Parent Prom (Caregiver rest area)

Team Leaders:   Josh and Kim Bice

Love on the parents/caretakers by serving food, spending time getting to know them and being available
to pray with them.  May include setting up and playing games, video games, or watching movies.

Security / Parking

Team Leader:   Patrick Pruitt

Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for
guests and volunteers. Coordinate with local police, fire and rescue as needed.

Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and
emergency lanes.

Red Carpet

Team Leader:   Cade Richards

Cheer, scream, holler for the Kings and Queens as they exit the limo onto the red carpet.

Take photographs and treat participants like honored guests and celebrities.

Transportation

Team Leader:   Ron Hamilton

Find limo / exotic cars to transport Kings and Queens from prep area (auditorium) to the red carpet (family life center).
Assist drivers in finding their routes.
Assist Kings and Queens into and out of the limo.
Possibly pick up participants who have to park away from the building

Name Tag

Team Leader:    Scott James

Create multiple name tags for Kings and Queens and volunteers.

Registration

Team Leader: Rindy Edwards

Welcome guests as they arrive, and help them find their way to the main event space, activities and
restrooms.

Warmly greet guests and sign them in and answer any questions they may have.

Greet volunteers, give them their name badges and direct them to their team leader.

Greet buddies, give them their name badges and direct them to their team leader for a pre-event
meeting on helping give their assigned guest the best experience possible.

Food Service

Team Leader:    Linda Davis

Assist caterer with unloading food, additional food preparation and set up food and beverages in the
main event space and in the Parent Prom (Caregiver rest area).

Karaoke

Team Leader:   Brent Evans

Set up and participate in any additional activities, including karaoke, with the guests.
Encourage them and
maintain a fun atmosphere.

Medical

Team Leader:    Todd Harris

Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any
medical needs or emergencies.

Coat Check

Team Leader:

Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and
retrieve their coats.

Gift Bag

Team Leader:    Rachelle Pratt

Manage gifts and help each guest collect their favors to take home.

Buddy (must be 16 years old)

Team Leader:  Kim Lewallen

Accompany and assist assigned guest throughout the evening, providing companionship and any
assistance they may need during the event. Sit with their guest during dinner and engage with them in
conversation.

Volunteers

All ages are welcome to volunteer.  No childcare will be provided.
Buddies must be 16-years-old.

West-Ark Church of Christ